Privacy Policy

Effective Date: July 14, 2025

Kerr & Potvin Inc. (“we,” “our,” or “us”) is committed to protecting the privacy of individuals and maintaining the accuracy, confidentiality, and security of the personal information we collect in the course of providing professional land surveying and geospatial consulting services.

This Privacy Policy outlines how we collect, use, disclose, and safeguard your personal information in accordance with the Personal Information Protection and Electronic Documents Act (PIPEDA) and any applicable provincial privacy legislation.

1. Information We Collect

We may collect personal information that you voluntarily provide to us when you:

  • Request a quote or contact us through our website or by email
  • Engage us for land surveying or consulting services
  • Provide information relevant to your property or project
  • Apply for employment or submit inquiries

Examples of personal information we may collect:

  • Full name, address, telephone number, and email address
  • Property address, legal descriptions, land titles or related documents
  • Payment or billing information (if applicable)
  • Professional information if you are a business client or contractor

2. Purpose of Collection

We collect personal information for the following purposes:

  • To respond to inquiries and provide estimates or proposals
  • To deliver land surveying and geospatial consulting services
  • To maintain internal records and documentation
  • To meet legal, regulatory, or contractual obligations
  • To manage business operations and communicate with clients
  • To process payments and maintain financial records

3. Consent

By providing us with your personal information, you consent to our collection, use, and disclosure of it for the purposes identified in this Privacy Policy.

You may withdraw your consent at any time, subject to legal or contractual restrictions and reasonable notice. However, withdrawing consent may impact our ability to provide certain services.

4. Disclosure of Information

We do not sell, rent, or trade your personal information. We may disclose your information to third parties in the following circumstances:

  • To legal authorities or government bodies when required by law
  • To trusted service providers (e.g., IT support, payment processors) who assist us in operating our business
  • As part of a legal process, such as in response to a subpoena or court order
  • In connection with a business transaction, such as a merger or sale of assets, where permitted by law

All third parties are required to safeguard your information and use it only for the purposes for which it is provided.

5. Data Security

We use appropriate physical, technical, and administrative safeguards to protect personal information from unauthorized access, use, or disclosure. These include secure office protocols, password-protected systems, and restricted access to personal data.

6. Data Retention

We retain personal information only for as long as necessary to fulfill the purposes for which it was collected and to comply with legal or regulatory requirements. When no longer needed, data is securely destroyed or anonymized.

7. Your Rights

You have the right to access your personal information, request corrections, and inquire about how your information has been used or disclosed. To make a request, please contact us using the contact details below.

8. Cookies and Website Analytics

Our website may use cookies or similar technologies to enhance your experience and gather non-personal information such as browser type or pages visited. You may adjust your browser settings to refuse cookies, but this may impact website functionality.

We may use third-party tools (e.g., Google Analytics) to analyze website traffic. These tools may collect anonymized data but do not identify individual users.

9. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the content or privacy practices of those websites. We encourage you to read their privacy policies.

10. Updates to this Policy

We may update this Privacy Policy periodically to reflect changes to our practices or legal obligations. The revised policy will be posted on our website with an updated effective date.

11. Contact Us

If you have any questions about this Privacy Policy or wish to access or correct your personal information, please contact:

Kerr & Potvin Inc.
Carleton Place, Ontario, Canada
✉️ Email: info@kpsurveyors.com
📞 Phone: (613) 412 - 4222